Initial Consultation Preparation
To provide you with an accurate fixed-price quote and timeline, we need to understand your specific situation. The more information you can provide during our initial consultation, the more precise our planning and pricing will be. This preparation also helps us identify potential challenges early and develop solutions before they become problems.
Premises Information
- Complete address of new location
- Lease agreement or building access details
- Floor plan if available
- Building restrictions or requirements
- Access hours and loading dock information
- Parking availability for contractors and movers
Team & Workflow Details
- Number of employees
- Department structure and team groupings
- Workstation requirements per person
- Meeting room needs
- Common areas and break spaces
- Storage requirements
Current Setup
- Furniture inventory you plan to move
- Equipment list including dimensions
- Technology infrastructure currently in use
- Items requiring special handling
- Items you plan to dispose of or replace
- Current internet and phone service providers
Timeline & Budget
- Target move-in date
- Lease start date
- Current lease end date if applicable
- Budget range for the project
- Any fixed deadlines or constraints
- Flexibility in schedule if delays occur
Decisions You'll Need to Make
Throughout the planning process, you'll make several key decisions that shape your new office. We guide you through each choice, but these decisions ultimately belong to you since they affect how your team works and how your space represents your organization.
Layout Preferences
How do you want your space organized? Open plan versus private offices, collaborative zones, quiet work areas, meeting room sizes, and reception area design all require your input based on your team's working style.
Aesthetic Choices
Paint colors, flooring selections, lighting preferences, and overall design aesthetic should align with your brand identity and create the work environment you envision for your team.
Technology Decisions
Internet service provider selection, phone system choices, network infrastructure level, and connectivity requirements depend on your business operations and budget considerations.
Furniture Selections
If purchasing new furniture, you'll choose desk styles, seating options, storage solutions, meeting room furniture, and reception area pieces that fit your budget and functional needs.
What We Handle
Once you've provided the necessary information and made your key decisions, we take over the execution. You won't need to chase contractors, coordinate schedules, or manage day-to-day project details. Our project manager handles all vendor communications, resolves issues as they arise, supervises quality control, and keeps you updated on progress without requiring your constant attention.
We coordinate painting schedules with your color choices. We arrange electrical work according to your floor plan. We schedule internet installation with your selected provider. We oversee furniture delivery and placement per your approved layout. We manage the physical move of your belongings with professional care. We ensure thorough cleaning before your team arrives.
Documentation We Provide
Throughout the project, you receive comprehensive documentation including your detailed floor plan, complete vendor schedule, project timeline with milestones, contact information for all contractors, regular progress reports, and final walkthrough checklist. This documentation keeps you informed while allowing you to focus on your business operations rather than project management details.